Sunday, January 16, 2011

Can SharePoint local drafts folder be eliminated as an option at check out?

When checking out documents using Office 2007 from a SharePoint library, the user is offered to copy the document to their local drafts folder. Is there a way to disable this option? I want all documents to stay on the SharePoint server and avoid local copies. I am using Windows SharePoint Services 3.0. Thanks.

  • You can make it unchecked by default. According to this forum post there an option on the client. Change the Save / Configure option from "The server drafts location on this computer" to "The web server".

    There is also a registry key that appears to achieve the same thing mentioned here:

    [HKEY_CURRENT_USER\Software\Microsoft\Office\Common\Offline\Options]
    "Local"=dword:00000000
    

    I don't think you can remove the checkbox from the dialog altogether. Another registry key described on that page hides the check out dialog completely. Test thoroughly before deploying this as it may have unintended side effects:

    [HKEY_CURRENT_USER\Software\Microsoft\Office\Common\Offline\Options]
    "ShowCheckOutDialog"=dword:00000000
    
    Alex Angas : @Steve: Yes, it's all tied up with the ActiveX controls installed with Office 200x (the "Windows SharePoint Services support" option in client setup).
    From Alex Angas

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